Employment monitoring announcements should be:
- Clear, straightforward and transparent
- Plainly explain the legitimate reasons behind the monitoring
- Highlight business goals to be met as a result of the monitoring
- Define what metrics will be monitored (login, hours worked, websites visited e.t.c.)
- Clarify that there is little or no expectation of privacy when using company property
- Clearly state that there’ll be no gathering of data unrelated to work performance
- Refer to any applicable legislation regarding employee monitoring
- Set restrictions on the disclosure of personal data to third parties
- Outline potential consequences for misuse of a company device
- Must be acknowledged and signed by all employees
Work-from-Home Employee Monitoring in 10 MINUTES: GET FREE EBOOK! Announcement, Policy, Handbook, Consent Samples
Employee monitoring announcements are a great way to keep the monitoring process as transparent as employees work. They educate employees about the implementation of employee monitoring software, the rules, and guidelines on the proper use of company equipment within and outside the workplace.
Explaining the aim, the central concept, and purpose behind the monitoring will help employees better understand the process.
As experts in the field of employee monitoring for more than 20 years, we have gathered employee monitoring announcement samples that are very practical and useful for companies of any size:
Sample #1
Dear employees,
This is to inform you that beginning next week,(Company Name) would be implementing computer monitoring software. This necessary step has been taken with the sole intention of ensuring performance and productivity to make the business better.
The software will be deployed on all the company’s computers. The software records a minimum amount of information, just enough to measure performance levels; it does not record any private information.
In addition, the management has made available all the explanatory materials, so that everyone can get acquainted with any necessary information about the software.
To begin monitoring, we will need you to sign the consent form. No employee will be permitted to use the company’s computers without a signed consent form. Should you have any questions, please do not hesitate to ask!
Thank you for your understanding and cooperation!
Management.
Sample #2
Dear Team,
(Company Name) announces the deployment of employee monitoring software on the company computers.
This decision was taken by the top management to enhance the performance of employees and make the working process more comfortable and convenient for both management and employees.
Employee performance monitoring software will be installed on all the company’s computers, including in-office computers as well as all the company’s laptops, and Citrix servers.
The monitoring system will ONLY monitor the performance levels by :
- Attendance monitoring,
- Log in/out monitoring,
- User login name monitoring,
- Computer name,
- Active/idle time monitoring,
- Website URL monitoring,
- Social network URL monitoring (name and path only),
- Without monitoring any personal or sensitive information.
Performance monitoring is a mandatory requirement for all employees of the company. Complete information on the monitoring process as well as the rules and regulations can be found in Employee Monitoring Policies and Employee Computer Monitoring – Employee Handbooks, which will be provided by the managers.
All the operations required for the implementation of the monitoring in the workplace will be carried out over the weekend, and the monitoring process will commence next week.
Please do not hesitate to contact your managers for more questions.
Thank you for your understanding and cooperation!
Management.
Sample #3
Dear Employees,
For the attention of all employees working remotely.
Starting next week, the company will implement new work policies.
The company management has decided to incorporate computer monitoring into the working process for all employees working remotely. Computer monitoring software will be installed on all the company’s laptops and Citrix servers to measure employees’ performance.
These measures will be taken to help employees to boost and maintain productivity. The monitoring software will monitor performance level ONLY, without containing any personal or sensitive information.
Employee consent is required.
Performance monitoring is a mandatory requirement for all employees of the company. Complete information on the monitoring process, as well as the rules and regulations, can be found in Employee Monitoring Policies and Employee Computer Monitoring – Employee Handbooks, which will be provided to everyone by email. Please, do not hesitate to ask if you have any further questions.
Thank you for your commitment and cooperation!
Sincerely,
Company Management.
Sample #4
Dear Employees,
The management wishes to announce the implementation of quality assurance monitoring software to all the members of the company who are involved in customer support.
Beginning next month, the monitoring software will be installed on randomly selected computers with the sole intent of quality assurance and maintaining the workflow. The purpose of the monitoring software is to improve employees’ performance and productivity without monitoring any personal or confidential information.
Employees will be required to sign the consent form. Additional information on the monitoring process, as well as the rules and regulations, can be found in Employee Monitoring Policies and Employee Computer Monitoring – Employee Handbooks, which will be provided to everyone.
Please do not hesitate to contact your managers for any further questions.
Thank you for your cooperation,
Company Management.
Sample #5: Small to Large Company, Attendance Monitoring.
To all the employees,
(Company Name) announces the forthcoming employee monitoring process.
Starting next Monday, Employee Performance Monitoring Software will be installed on every company computer. The purpose is to measure and employees’ attendance and enhance performance.
The managers will provide all explanatory materials and computer monitoring policies necessary for a better understanding of the monitoring process so that every employee can get familiar with the rules and functions of the forthcoming monitoring.
The consent of each employee is required for monitoring.
Performance monitoring is a mandatory requirement for all employees of the company. Complete information on the monitoring process, as well as the rules and regulations, can be found in Employee Monitoring Policies and Employee Computer Monitoring – Employee Handbooks, which will be provided to everyone by email. Please, do not hesitate to ask if you have any further questions.
Sincerely,
Company Management.
Work-from-Home Employee Monitoring in 10 MINUTES: GET FREE EBOOK! Announcement, Policy, Handbook, Consent Samples
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This article provides general information only. This information is for general understanding only and not to be used as legal advice. To receive professional legal advice, please consult your lawyer.